Procurement Officer

Job Purpose

Responsible for managing assigned procurement activities for Air Arabia Group Procurement activities, ensuring the timely, and compliant sourcing of goods and services to support business and operational requirements. Ensure compliance with procurement policies, contractual obligations, and corporate governance while executing the tasks of PO creation, order management and closing of open orders. Assist the contract formulation in coordination with category specialist.

Key Result Responsibilities

• Assist procurement manager for sourcing initiatives across direct and indirect spend categories to optimize cost, value, and budget performance while ensuring timely support for Air Arabia Pune’s business and operational requirements.
• Coordinate with Category Specialists and the Centralized Procurement team for order creation and contract awards.
• Assist central procurement team for end-to-end procurement and competitive tendering processes, ensuring the compliant and cost-effective acquisition of goods and services while meeting required quality, service, and delivery standards.
• Ensure adherence to procurement policies, commercial governance requirements, best practices, and standardized sourcing processes across Air Arabia Pune.
• Assist with new supplier development and onboarding unto the supplier portal.
• Manage Procurement system (Oracle fusion and CLMS) as super user to create Procurement KPI dashboards and prepare periodic report on open orders and near-expiry contract tracking for timely action by the concerned buyers.

Key Result Responsibilities - Continued

• Assist in managing supplier relationships, commercial negotiations, supplier performance, and the end-to-end contract lifecycle to ensure contractual compliance, effective contract administration, service continuity, and value realization.
• Ensure procurement transactions are processed through Oracle Fusion in accordance with established procurement controls, including the three-way matching principle.
• Prepare and provide procurement MIS and periodic status reports, ensuring relevant internal stakeholders are kept informed of sourcing activities, procurement progress, key risks, and pending actions.
• Expedite the delivery of materials, goods, and services by coordinating with suppliers and relevant stakeholders to ensure agreed timelines are met and operational requirements are not impacted.

Qualifications (Academic, training, languages)

• Bachelor’s degree in business administration, Management, Supply Chain, or a related field.
• MCIPS qualification is desirable but not essential. Excellent business writing and reporting skills.
• Proficient in Microsoft Office (Excel advanced level).
• Fluent in English Language (Hindi is a plus).
• Broad-based understanding of business operations and practices and core Procurement areas of focus (Spend Management: and Category Management)
• Sourcing and supplier management process skills
• Proven skills in analyzing data, identifying pitfalls and recommending cost-effective solutions with focus on legal aspects.

Work Experience

• With a minimum of 3 years of procurement experience in indirect or IT/technical procurement within a reputable, fast-paced organization.
• Hands-on experience of Procurement software such as Oracle fusion, etc.
• Experience in e-commerce or digital business environments is an advantage.
• Experienced in initiating, drafting, & managing contracts of technical nature.