Junior Administrative Assistant

• Act swiftly on the customer feedback concerning delivery notes, wrong encoding and others to facilitate proper month end reconciliation and accurate invoicing.

• Validate and adjust the data entries against production reports to ensure accurate documentation and reporting.

• Place consolidated order for office supplies and apply control measures to reduce office stationery costs.

• Answer all incoming calls in a pleasant and polite manner, take messages and re-direct calls to appropriate colleagues in order to help customers.

• Perform general clerical duties that include but not limited to photocopying, mailing and document control, which will complement the departments’ goals.

• Carry out Time & Attendance (TAAS) related work to ensure employees’ timesheets are aligned for payroll.

• Seek guidance and approval from the reporting manager on any amendments to delivery notes and the various production reports to rectify any errors

• Ensure compliance to all Health and Safety policies to maintain a safe work environment for yourself and colleagues.

Educational Qualification
Secondary school certificate
Work Experience
Minimum of 2 years’ experience in hospitality industry
At least 1 year experience in similar clerical/office administrative role

Skills

• Working experience with ERP
• Knowledge of Timesheet
• Should be competent in Microsoft Word, Excel, PowerPoint.
• Should have excellent communication skills
• Should have an eye for detail
• Excellent interpersonal skills
• understanding of numbers and proficient in data entry