HR Administration Officer

Task Responsibilities

• Provide administrative support (secretary, agenda management and signature management) to the Head of HR and the HR Management Team, as required.
• Perform administrative tasks related to Joint Delegation and CWA meetings.
• Organize administrative support for Social Elections.
• Manage and maintain HR records and personnel documentation, ensuring accuracy, confidentiality and compliance with GDPR requirements.
• Coordinate administrative requirements with external authorities and support regulatory reporting activities.
• Coordinate and organize seniority-related rewards and recognition programs, the annual overtime request process for the Inspection du Travail.
• Support the Special Rate Agreements (SRA) process and the Employee Discount Program.
• Coordinate administrative activities related to students, interns and apprentices.
• Act as a key point of contact for and employees regarding HR administrative matters and provide day-to-day support.
• Ensures the reception of external visitors.
• Provide backup support for HR certificates, work permit requests and other HR administration activities.

Essential Requirements for The Position:

• Minimum of 3 years of experience in secretarial, executive assistant, administrative support or similar role.
• A degree or diploma in Administration, Business Administration, Human Resources or a related field is considered an asset.
• Fluency in English is required. Proficiency in Luxembourgish, French and German would be a strong advantage.
• Strong administrative, organizational and coordination skills, with the ability to manage multiple priorities.
• Comfortable interacting with senior management and executive leadership, demonstrating professionalism, confidence and discretion.
• Excellent interpersonal and communication skills, with a collaborative and service-oriented mindset.
• High level of integrity and discretion when handling confidential information.
• Ability to work effectively across functions and build collaborative relationships, with strong attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Working Conditions

• Permanent full-time position based in Luxembourg.
• A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection.
• Flexible working hours as per our Collective Work Agreement (CWA) in accordance with the Operating Working time necessary for the Department.
• The internal title of the position will be "Officer Human Resources Administration".

Benefits we offer

• Flexible working hours and a work from home policy
• Profit-sharing scheme (according to our Collective Work Agreement)
• 27 vacation days and additional 4 special paid-off days (incl. annual vacation allowance)
• Numerous discounts in the wider region as well as selected travel discounts
• Training and career mobility opportunities within the various departments
• Onsite parking and canteen (with subsidized meal vouchers)
• Special rates for childcare support