Administrative Associate 3

If you're the person who keeps everything running smoothly, we want to meet you.

You enjoy being the person people rely on. The person who can coordinate a complex schedule, plan an event without missing a detail, solve last-minute travel issues, and keep leaders and teams organized and productive.

You find satisfaction in creating order from competing priorities. You anticipate needs before they're voiced, build strong relationships across an organization, and take pride in providing exceptional support and service.

If you are highly organized, resourceful, professional, and enjoy helping others succeed, you may be exactly who we're looking for.

The Role Purpose: Real Work That Matters

At Gulfstream, Administrative Associates play a critical role in helping teams and leaders focus on what matters most.

In this role, you will provide administrative and operational support for department activities while coordinating schedules, meetings, travel, events, communications, and documentation. You will serve as a trusted partner who helps keep work moving efficiently and professionally.

Your work will support day-to-day operations while contributing to larger departmental goals, planning efforts, and cross-functional initiatives.

Why Gulfstream

At Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From meaningful connections and professional development to a culture built on trust, respect, and integrity, we invest in our people because exceptional employee experiences create exceptional customer experiences.

When you join Gulfstream, you become part of a team committed to creating and delivering the world's finest aviation experience.

What Success Looks Like

Successful Administrative Associates:

• Create seamless experiences for leaders, employees, customers, and visitors.
• Coordinate complex schedules with accuracy and professionalism.
• Anticipate needs and proactively solve problems before they become issues.
• Manage sensitive information with discretion and sound judgment.
• Build trusted relationships across all levels of the organization.
• Keep projects, meetings, travel arrangements, and events running smoothly.
• Use technology and process improvements to increase efficiency and organization.
• Balance multiple priorities while maintaining exceptional attention to detail.

Success is measured not only by what gets completed, but by how effectively you help others succeed.

Required Qualifications

• High School Diploma or GED required.
• Four years of administrative experience.
• Experience supporting business operations, documentation systems, and office administration activities.
• Proficiency using Microsoft Office applications and business software tools.
• Strong written and verbal communication skills.
• Demonstrated proficiency in grammar, spelling, composition, and basic mathematics.
• Ability to manage multiple priorities with strong attention to detail.

Preferred Qualifications

• Executive or leadership support experience.
• Advanced calendar management and meeting coordination experience.
• Event planning and event execution experience.
• Experience preparing travel arrangements, itineraries, and expense reports.
• Experience supporting departmental budgets, planning activities, or reporting.
• Working knowledge of Microsoft Outlook, Word, Excel, OneNote, Teams, and SharePoint.
• Experience maintaining records, procedures, collaboration sites, or documentation systems.
• Strong customer service, relationship-building, and organizational skills.
• Ability to identify opportunities to improve workflows and administrative efficiency.

Apply Now

If you're someone who thrives on bringing organization, professionalism, and exceptional service to a fast-paced environment, we'd love to hear from you.

Join Gulfstream and help create and deliver the world's finest aviation experience.

Education and Experience Requirements

High School Diploma or GED required. 4 years demonstrated administrative experience is required.. Experience in administering documentation systems and basic office administration is required. The use of sophisticated office equipment and software is required.. PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math. Additional business office training is desirable. Position Purpose:Under limited supervision, provides administrative support and coordinates specific activities as assigned within the department. Possesses familiarity with corporate operations and staff.

Job Description

Principle Duties and Responsibilities:Essential Functions:

1. Performs a wide range of administrative support duties as required, including but not limited to using word processing and spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support.

Accomplishes specific departmental responsibilities in accordance with published departmental work instructions. Maintains department procedures and work instructions. Works with specialized software applications to develop controls and reports for the department, division or company. Participates in the administrative tracking of departmental budget, annual objectives and strategic planning efforts. Participates in departmental or cross-functional teams as appropriate. Assist in procedure development as required. . Maintain accurate records as required. Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment.Perform other duties as assigned.
This job requires one to be able to read, write, speak, and understand the English language.

Additional Information

Requisition Number: 236693

Category: Administration

Percentage of Travel: Up to 25%

Shift: First

Employment Type: Full-time

Posting End Date: 10/01/2026

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.